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Suppose a certificate is alleged a “Deed and Resolution.”  Should the short-form be (1) “D&R” or (2) “Deed”?

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Deed!

“Deed” is a word.  Words are easier to bethink than letters.  And “Deed” is descriptive, so aback you apprehend the word, you’re reminded what it’s describing.

D&R is gibberish.  And it’s gibberish that aloof gets worse aback you brace it with your added alphabetical abbreviate forms.  Don’t use it!

In a agnate vein, what’s the short-form for Waste Management Association of America?  (1)  WMAA or (2) Waste Management?

Waste Management!

Use words.  Words!  That bodies can apprehend and understand.  They’re great!

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Next lesson.

To whom should you accelerate an email — (1) Smith, Jones, and Doe or (2) Smith?

Smith!

If you accelerate an email to three people, no one will acknowledgment it.  Smith will anticipate that Jones is responding; Jones will anticipate that Doe is responding; Doe will amount that Smith’s got it.  Aback you chase up three weeks later, all of the recipients will acquaint you how apologetic they are because they anticipation addition abroad was responding.

The fault’s not theirs.  It’s yours.

Address an email to aloof one person.  That guarantees the being will apperceive that he or she has to respond.

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If you must, you can abode the email to one being and accommodate copies (on the cc line) to two others. That tells the apple about the issue, but puts the albatross for responding absolutely on one person’s shoulders, which is area it belongs.

Next lesson.

When you accept an email allurement a adamantine question, what should you do?  (1)  Anticipate about the email, adjudge the band-aid (or, at least, how best to beforehand the ball), and acknowledgment the email promptly.  (2)  Anticipate that “this is actual hard.”  Put the email aside, because you’ll accept time to anticipate about it aing week.  And again balloon about it aing week.

I apperceive the acknowledgment is obvious.  But you’ve called cardinal one an abominable lot of times, and I won’t balloon those occasions aback the time comes to analysis you.

Which byword should you adopt — (1) “numerous respects” or (2) “several ways”?

I apperceive that you complete smarter if you address “numerous respects.”  Or “inter alia” instead of “among added things.”  Or “supra” instead of “above.”  Or “multiple occasions” instead of “many times.”

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You charge be smart!  You use big words and Latin phrases.

Stuff it!

The abstraction is to acquaint bound and easily. 

Not to appearance off.

Use the aboriginal accessible words.  English words.  Use the beeline accessible sentences.  Combine those sentences into actual abbreviate paragraphs. 

Let the clairvoyant browse the folio already and accept it. 

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Impress bodies with your ablaze ideas, not your bizarre writing. 

How should you call the added side’s argument:  (1)  “specious, frivolous, and sanctionable” or (2) “wrong”? 

Number two — “wrong” is right! 

Judges apprehend blame and acidity every day.  They apprehend able arguments abundant beneath often. 

We use able arguments, alike aback the added guy blame us in his brief, and alike aback we don’t like the added guy. 

We aloof explain the facts and the law.  And we win. 

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That’s achievement enough. 

How’d you do on my test? 

Go aback and apprehend the aftermost email you beatific or abrupt that you wrote. 

You affirmation that you apperceive these rules, but do you administer them in your practice?

Mark Herrmann spent 17 years as a accomplice at a arch all-embracing law close and is now agent accepted admonition at a ample all-embracing company. He is the columnist of The Curmudgeon’s Guide to Practicing Law and Inside Straight: Advice About Lawyering, In-House And Out, That Only The Internet Could Provide (affiliate links). You can ability him by email at [email protected]

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